Microsoft Outlook Messages - Types and When to use which

Microsoft Outlook Support is the topmost email client available as a part of the Microsoft Office Suite. Outlook also offers a number of other features including a calendar, contact manager, task manager, journal, note taking and web browsing. It can be used separately or with Microsoft Exchange Server and Microsoft SharePoint for multiple users.

Although, there are a number of other email applications available for different users. However, if you want your email message to be opened and read easily; then Microsoft Outlook is the best choice. The Microsoft Outlook comes with different message formats.

Which are the messaging formats supported by Microsoft Outlook application?

Microsoft Outlook is the topmost email client used by both home and business owners. Along with sending emails, users can also browse information or mark the date of an appointment or a meeting. Outlook basically supports three types of messaging formats.

Our Microsoft Outlook Support professionals have come up with the top-three messaging formats used by Microsoft Outlook.

1.  Rich Format Text (RFT)

         The Rich Format Text is the Outlook proprietary messaging format that supports text formatting including bullet, alignment and linked objects. By Default, Microsoft Outlook converts each RTF message to HTML when the user wants to send it to a receiver with proper formatting and attachment.

        The Microsoft Outlook can easily format meeting, task requests and message with a voting button to send these to another Outlook user. The Rich Format Text can be used for sending messages within an organization using Microsoft Exchange. Connect with our technical experts to know about other features of Microsoft Outlook.

2.   Plain Text

         Plain Text helps users to send emails using all plain text characters, it is supported by all email applications. The Plain Text format is the best if the user is not looking to utilize any formatting. It ensures that everyone who is sent the email is able to access and read it without any issues. Plain Text does not offer support for bold, italic, colored fonts or other text formatting. It does not support pictures, these can only be included as attachments.

3.   HTML

         HTML is the best option when the user wants to create an email message using fonts, colors and a bullet list. For giving the text a different appearance, users can make the text stand out with italics or change the font. They can also include pictures and use formatting tools to make messages easier to read. Also, Microsoft Outlook selects the HTML format as default when the user is sending an email to someone to make it easier to read.

 

Want to know about what more the Microsoft Outlook can do apart from allowing you to communicate via email with friends and family? Connect with our skilled Outlook Support professionals by simply dialing the toll-free number at +61 (2) 8074 7873

We will help you for your problems regarding Outlook. Contact us on our toll free OutlookTech Support Number +61 (2) 8074 7873 which is available 24*7 for you. Our MicrosoftOutlook Technical Support Number team provides the best solutions to all your problems which you are facing while using Outlook. Visit http://www.microsofthelpaustralia.com/microsoft-outlook-support for more information.

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